1. How long will the migration project take? What time frame do we need to allocate for Lotus Notes migration?
IBM Lotus Notes migration projects take anywhere from 4 months to 2 years typically. There are several factors that influence schedule.
Here are the top 6:
A. How deeply entrenched is notes in your enterprise – mail, instant messaging, custom applications, document management.
B. Scope of migration – u want to migrate just mail and remediate apps or move apps as well? Complex apps can take significant time.
C. Size of environment – number of users, mailbox size and essentially how much is the data size. We have had projects that have mail box size as big as 60 GB!
D. Organisation context: How many divisions/business units does the organisation have, how geographically is the organization distributed impacts the rollout strategy and one may need to adopt a staged rollout in widely dispersed organisation.
E. Infrastructure complexity: A client had just 1800 – 2000 users but had deployed over 15 domains which adds to complexity and schedule
F. Schedule overrun due to unforeseen issues, pilot is the right way to uncover
2. What should be the cutover approach?
You can take one of three approaches based on your set up and feasibility
Big Bang, Phased cut over, Hybrid cut over with co-existence.
3. Is it really possible to shut down the notes infrastructure completely? When can I decommission my domino infrastructures?
Have a plan for decommission, don’t assume that on the day you finish your office 365 migration ,you can shutdown domino servers and you are done with IBM licensing. Typically mail only servers can be shutdown within a month or two.
If servers have apps, you cannot decommission until your apps are migrated or moved and remediated,
Do not decommission abruptly. Take it to the dark side. e.g. IBM SMTP server (connector between office 365 and domino)
4. Moving from on prem notes to the cloud, how safe is my data?
This is recurring worry about cloud as a infrastructure service and not specific to lotus notes migration alone. Mass mutual moved to Office 365 in 2016-Mckinsey
Cloud security has matured and large enterprises in the Fortune 10 have moved data including critical financial data Microsoft has focused on addressing this with the Microsoft trust center.
5. What tools are available?
There are quite a few reputed tools and more are emerging on the horizon, some tools that we at Maarga found effective are
BinaryTree, Quest, MigrationWhiz (good for cutover and staged migration, not for hybrid co-existence), DellOnDemand and more.
At Maarga, we have further developed internal IP tools to accelerate delivery specifically a ‘Quickr migrater’ , ‘SharePointfastrack’
6. What are the Key benefits of moving from Lotus Notes to Office 365 ?
There are 3 stakeholders who gain tangible benefits:
# First: End users. With new age solutions that are cloud and mobile ready, you can equip your end users on the go, improve productivity and also embrace collaboration with greater force# Second: The organisation saves money. You can win a significant reduction in Capex with reduced need for local infrastructure and also manage operational expenditure with a pay as you use model.# Third: IT teams. Lower maintenance over heads: Your IT teams do not have to worry about maintaining infrastructure on prem, or worry about up time and availability. Equips the IT team to focus on projects that improve the end user experience.
7. How do I budget for a migration project: Capex, Opex ?
Budgeting has several line items:
A) Migration infrastructure
B) Migration Tool licenses
C) Target environment licenses
D) Migration project team
E) IT team re-training and re-skilling
F) End user training and adoption
G) Post migration support
H) Recognise that you will save money through downsizing the IBM infra, Storage costs (most expensive line item is storage) and IBM license costs
I) Post migration operational expenditure (opex) to pay for licenses, support and add on products